Meeting Scheduler
In this proposed system, we are providing a mobile application and web service to assist faculty members to schedule their meetings with the vice-chancellor (VC). The website will allow an admin to enter a meeting's details, including its duration, and then allow teachers or other faculty members to
2025-06-28 16:28:34 - Adil Khan
Meeting Scheduler
Project Area of Specialization Computer ScienceProject SummaryIn this proposed system, we are providing a mobile application and web service to assist faculty members to schedule their meetings with the vice-chancellor (VC). The website will allow an admin to enter a meeting's details, including its duration, and then allow teachers or other faculty members to select a free time slot in which they can meet. The website will also allow the admin to communicate with participants using a chat module. The application will keep track of how many meetings have been scheduled, who has arrived on time, who is late, etc. The system will notified the user 15 minutes before their meeting.
Project ObjectivesEvery project has its own objectives that work as drivers to achieve success at the end of
the whole progression. The objectives of the system that needs to be implemented are as
stated below;
i) To create a system that can expedite Meeting scheduling data creation
much faster and reliable in which the system will have the following features;
- Customized system for Meeting scheduling system.
- Easy to create a meeting appointment for Faculty.
- Easy to modify and update immediate changes on the scheduling data.
- A new FYP database system thus removes data redundancy.
ii) To reduce the time waste of the staff of university who want to meet the chancellor.
iii) To reduce the miscommunication between staff and the chancellor.
iv) To utilize the time, the faculty can read books through E- Book feature.
v) History of the meeting will be maintained with their agenda of their meeting.
1 Methods, Tools and Techniques
1.1 Method
The Method we will be following will have a flavour of agile Methodology, an incremental and iterative approach.
1.2 Tools
The tools and applications used by the team for this project:
a) Document Development: Microsoft Office Word
b) Architectural and Design Diagrams: Photoshop, Illustrator, figma.
c) Communication : Google Groups
d) Development: Visual Studio 2022, SQL Server 2019, Postman, IIS Manager, VS Code, Android Studio.
1.3 Techniques
The Techniques we will be using in our project will be focused on Model driven development, Test driven development, and object oriented development.
MDD gives architects the ability to define and communicate a solution while creating artifacts that become part of the overall solution. MDD is also comprised of the ability to visualize the domain, such as a business domain, and the generation of implementation artefacts. The Model-Driven Architecture (MDA) defines an approach to modelling that separates the specification of system functionality from the specification of its implementation on a specific technology platform. In short it defines a guideline for structuring specifications expressed as models.
Test Driven Design (TDD). With a TDD approach you create a test then write enough production code to fulfil that test. In other words, the tests form your detailed design model (as executable specifications), arguably making TDD a modelling approach.
Object Oriented Development (OOD) promises to reduce development time, reduce the time and resources required to maintain existing applications, increase code reuse, and provide a competitive advantage to organizations that use it.
Benefits of the Project1. Ease of Use: Scheduling meetings is a laborious process and can be frustrating. Meetings schedulers handle this process by automating the scheduling of meetings by combining calendars and schedules and an interface that any employee can use. This tool eliminates the need for your employees to be on hold or making phone calls when they wish to schedule a meeting.
2. Appointment empowers both costumer and employees: VC and Faculty can easily take the appointment. They don’t have to run after any body for the appointment.
3. Reminder : 20 minutes before the meeting a reminder will be send automatically to the faculty that their meeting will be start in 20 minutes. So that they can easy reached to the meeting room.
4. “Always On” Service: Why put your staff through the effort of looking up your office hours and contacting you to schedule an appointment? Moving your Meeting scheduler online allows you to streamline the process and provide your staff with 24/7 access.
5. Agenda of The Meeting : Meeting Scheduler has a great feature of adding agenda. While scheduling the meeting the VC or the faculty who ever is scheduling that meeting has to give the agenda of the meeting.
6. Less room for manual errors in scheduling: Automated appointment scheduling reduces mistakes caused by human error and improves the chances of partnership with staff . For example, errors in meeting times can interfere with your office hours, errors in staff details can lead them to feel undervalued, etc.
7. E – Book: When the staff member reaches a little bit early for the meeting, time will be wasted. Reading online books through our E-Books can save that time.
8. Cancelling The Meeting : The benefit of using the MEETING SCHEDULER is that the admin and the faculty can cancel the meeting easy . You can’t cancel the meeting 15 minutes before the meeting.
9. Chat : If faculty want to communicate with the VC or the admin or vice versa there is a feature of chat so that faculty and VC can easily send messages, Picture, documents and videos.
• Scheduling the meeting in efficient way.
• Gathering the feedback from attendee.
• Cancelling the meeting.
• Changing the meeting schedule.
• Scheduling concurrent meetings in timely manner.
• Confirming the time of the meeting.
• Minimize users effort in coordinating and scheduling meetings
• Communicate with the staff through a chat feature.
| Item Name | Type | No. of Units | Per Unit Cost (in Rs) | Total (in Rs) |
|---|---|---|---|---|
| Total in (Rs) | 67419 | |||
| Hosting Server | Equipment | 1 | 31420 | 31420 |
| Domain Name | Equipment | 1 | 999 | 999 |
| Testing Iphone | Equipment | 1 | 35000 | 35000 |