FYP Automation System

This project tries to develop an online platform which facilitates the final year projects (FYP) process implemented by our information technology programme. The whole FYP is a year-long process involving groups of students and their supervisors to accomplish a theme based project. It is very necess

Project Title

FYP Automation System

Project Area of Specialization

Software Engineering

Project Summary

This project tries to develop an online platform which facilitates the final year projects (FYP) process implemented by our information technology programme. The whole FYP is a year-long process involving groups of students and their supervisors to accomplish a theme based project. It is very necessary to employ the latest technologies in order to allow different parties to contribute and communicate more efficiently. Therefore, we have designed and developed a comprehensive web-based system to better support the three kinds of users; they are the FYP programme organizer (PO), project supervisors and the project group members. Before the academic year starts, PO will have to assign project topics according to the preferences and academic record of the formed project groups. This is a tedious and error prone task to manually complete the allocation of projects. The system is therefore useful to help PO to arrange project selection and allocation procedure, as well as helping the students to submit their preferences and group member information. During the academic year, the system would provide different functionalities for the PO to collect student’s assessments and markers’ scores via the submission and grading module. Project supervisors will also be able to employ the system for keep tracking the progress of the projects with the use of the project management tools, and online chat function. Both the students and supervisors will be benefited from these functionalities and allow the project to run more smoothly even face-to-face meetings are not held very frequently. Project group members themselves are provided with similar the effective communication tools to allow easy of discussion on project issues among members. Moreover, they can share resources about the project including source code and data files using our online repository.

Project Objectives

The project allocation module provides a web-based interface for students to form groups and select favourite topics, supervisors to promote their project themes. FYP convener to automatically complete the project assignments. All the selections are kept in the online database, FYP Convener  can easily manage the information without keeping hardcopy forms. In addition, the project allocation is performed by the system; this reduces the chance of mistakes in the assignment.FYP Automation System also consists of modules for assessment submission, project management, members’ communications and sharing. Deliverables of the project like proposal, reports and presentation slides can be uploaded to the system in a submission per group manner. A task management tool is provided for students to record tasks to be completed and keep track of finished tasks in the next meeting. The management and sharing of deliverables and source codes among group members can be done effectively with the file sharing module. All of these modules in the system facilitate the whole FYP to run more smoothly and efficiently, reduce miscommunication and mistakes to happen as well.

Project Implementation Method

System is divided into five modules based on their functionalities;

project allocation module

communication module

project management module

file sharing & repository

submission & grading module

In the beginning of a year, FYP convener will use the project allocation module to create all user’s accounts and make it ready for supervisors to input their proposed project themes.

Students can form groups and select project topic through the project allocation module. Before the start of the first semester, FYP convener will allocate projects to each group of students by the automatic allocation function provided. Students have to submit deliverables like proposals or reports by uploading to the submission and grading module. Supervisors will be notified and insert their score to each project after review, and students will be informed via the system.

Benefits of the Project

We presented a specific system ,implementation of the final year project in our IT program. The FYP management system can significantly reduce the workload of FYP convener. Lots of arrangement, announcement and assessment collection tasks can be done automatically in the system. At the same time, our system provides convenience for supervisor and students throughout the process of FYP. Supervisor can also easily keep track of the progress of students with the project management module and file sharing functions. Finally, supervisors and markers can quickly manage to obtain the deliverables of the project and provide grades on the system.

Technical Details of Final Deliverable

There are five technical modules.

1. These processes are done manually before by submitting paper forms to the PO. Students can use their accounts on the system to submit invitation to peers to form a group.
2. communication between members and supervisor is an important issue for the success of the project. Our current channel of communication between supervisor and students mainly relies on
   the weekly or biweekly regular face-to-face meeting. However, as supervisor usually has limited time spending on the meeting, students are usually difficult to learn or discuss problem with their supervisor when working on the project. This can affect both the progress of FYP and the efficiency of the students in learning new technologies.
3. project management module includes a task management tool to help students in keeping their schedule. Students can create and edit tasks on their scheduler by directly selecting the deadlines.
4. File Sharing and repository module was designed to provide file sharing function for the project groups to share source code or other resources among group mates and their supervisor. This file repository provides a more secure and centralized place for them to keep their produced works. Supervisor can easily access students’ work and keep track of the progress by directly viewing the shared deliverable of the project. Figure 8 displayed the web interface when accessing the repository, only member of the project will be able to access the files in the repository and share among themselves.
5. Submission and Grading Module ,our FYP programme will require students to report their results of the project by preparing the system prototypes and reports. They can now submit the assessments to the system , instead of sending them to PO by email before. PO can easily check all the submission status of the groups , and obtain all the deliverables by simply download from the system.

Final Deliverable of the Project

Software System

Core Industry

IT

Other Industries

Core Technology

Others

Other Technologies

Sustainable Development Goals

Quality Education

Required Resources

If you need this project, please contact me on contact@adikhanofficial.com