Quality enhancement cell (QEC) Automation

Project Title

Quality enhancement cell (QEC) Automation

Project Area of Specialization Computer ScienceProject Summary

QEC is responsible for the review of quality standards and the quality of teaching and learning in each subject area. QEC is responsible for the review of academic affiliations with other institutions in terms of effective management of standards and quality of programs. QEC is the backbone of any university which has to outperform for quality education. The conventional workflow of QEC is based on a file-based system which is itself a big challenge to outperform. There are many problems such as transparency, personal dependency, time-consuming processes, long-awaited annual evaluations, lack of public confidence, lack of student-centered policies, and student’s feedback without any interference and influence, etc. to address these issues we are directed from higher authorities to automate most of the functions of QEC as our FYP. This project will set a new landmark in quality enhancement and uplifting the university. In this project, we are given the requirements by Director QEC to automate its functions and make it available on the university’s website for easy access. The functions to automate are student evaluations, teacher evaluations, alumni surveys, course evaluations, course files, employer surveys, research progress reports of all research students, and reports of all functions. The scope of the project may increase if new requirements are given from QEC.

Project Objectives

• This project will provide a user-friendly web-based application to handle almost all possible paperwork in the QEC department of the Women University of AJ&K Bagh.
• This project will be helpful in promoting public confidence that the quality and standards of the award of degrees are enhanced and safeguarded through data analytics.
• This project will be helpful for the review of quality standards and the quality of teaching and learning in each subject area. Different evolution Performa will be used for the review.
• This project will be helpful for the review of academic affiliations with other institutions in terms of effective management of standards and quality of programs with timely analysis.
• This project will provide clear and explicit standards as points of reference to the reviews to be carried out. It should also help the employees to know what they could expect from candidates. Every relevant person can have access to these standards.
• This project will help to disseminate the qualifications framework by setting out the attributes and abilities that can be expected from the holder of a qualification, i.e. Bachelors's, Bachelor's with Honors, Master’s, M. Phil., Doctoral. Students can be well aware of their respective frameworks.
• This project will help to analyze the program specifications. These are standard sets of information clarifying what knowledge, understanding, skills, and other attributes a student will have developed on successfully completing a specific program.
• This project will be helpful in quality assurance processes and methods of evaluation to affirm that the quality of provision and the standard of awards are being maintained and to foster curriculum, subject, and staff development, together with research and other scholarly activities
• This project will also ensure that the university’s quality assurance procedures are designed to fit in with the arrangements in place nationally for maintaining and improving the quality of Higher Education with mapping and analytics.
• The history of QEC will be maintained and easily accessible at any time for report generation and for policymaking.

Project Implementation Method

Requirement gathering:

• Dr. Asia (Director QEC)
• Data analyst
• Programmer

A most common question that we ask to them:

• What is your current workflow
• How Inflow in your department works?
• What is outflow of QEC and how it works?
• What pro forma you use for different evaluations?
• How often you need analysis?
• When you generate a complete report?
• How the files moves?
• How the file is initiated?
• How the file is closed?
• What difficulty do you face in your flow work?
• What tasks in your work take time?
• What sources your use in your workflow?
• What appliances needed?
• What is the hierarchal structure of the organization and how it works?
• How files are maintained and traced in overflow?

SDLC

The systems development life cycle (SDLC) is a conceptual model used in project management that describes the stages involved in an information system development project, from an initial feasibility study through maintenance of the completed application.

We will follow the waterfall model due to the reason that:

• • Requirements are well-defined i.e. not changed rapidly.
  • Our requirements are well define
  • Requirements do not change during the development stage.
  • Product is delivered at the completion of the project.

Tools:

• XAMPP for window 7.3.0
• PHP Version 7.3.0
• MYSQL
• DREAMWEAVER
• Photoshop CS6 (64 Bit)
• TCDDF Library
• Bootstrap
• Json version 1.7.0
•  CSS3
• HTML 5
• VISIO
• Microsoft word/excel 2010
• Platform: window 8.1 64 bit processor

Technology:

The system uses a Web Browser based Solution- like Microsoft Internet Explorer

Designed for use within any Local Area Network (LAN) or Wide Area Network (WAN) with TCP/lP Implementation

Distributed Architecture for connecting multiple offices and synchronizing between all of them

In designing, we will use UML diagrams because we will follow OOP.

PHP will use for the backend.

HTML, CSS, will use for the front end.

MySQL as a database for data storage.

Benefits of the Project

Organization:

• Improved Efficiency and Reduction in Response Times
• Analytics can be performed at any time easily
• Reduction of duplicate / wasteful work
• Increased Control over the workflow
• Better tracking, rewarding, monitoring, and control
• Person dependency
• Accountability
• Transparency
• The bottleneck of lower-level staff will be removed
• Workload measurement possible more scientifically
• Yearly Evaluation of Performance more accurate
• More economical
• Can be helpful at any time to reconsider the policies made
• Every employee will feel a responsibility as there is no personal dependency

Employees

 Follow-up of tasks after assignment becomes easier

? Pending List preparation is automatic giving Things to-do list every day

? Productivity increases giving more confidence and peace of mind

? Less effort in retrieving required information at every level

? The performance of individuals are objectively measured

? Reduction of Inefficiency of employees

Benefits to students

? Less time spent on any interaction with various levels

? Evaluation without any fear

? Quality education increase

? Satisfaction and increase in confidence towards the institute

Technical Details of Final Deliverable

we are going to automate the various QEC functions and provide a web-based application to execute the required function online. the final deliverable will be a complete web-based application and training to concerning department after installing the app.

Final Deliverable of the Project Software SystemCore Industry EducationOther IndustriesCore Technology Internet of Things (IoT)Other TechnologiesSustainable Development Goals Quality EducationRequired Resources

Item Name	Type	No. of Units	Per Unit Cost (in Rs)	Total (in Rs)
			Total in (Rs)	80000
smart phone	Equipment	1	35000	35000
software	Equipment	1	10000	10000
Secreen	Equipment	1	10000	10000
EVO	Equipment	3	5000	15000
expenditures	Miscellaneous	1	10000	10000