If not now Then when digitalizing in FYP

Project Title

If not now Then when digitalizing in FYP

Project Area of Specialization Artificial IntelligenceProject Summary

Project monitoring is essential part of project management. Therefore, when the project is executed, there is always a need to carefully monitor the running activities. This helps all the stakeholders, For example, the project supervisors to keep track of their students’ progress and apply corrective measures in time.

Similarly the Final Year Project, which is an important and integral part of University Education System needs proper monitoring. But, unfortunately such task is usually done manually. Therefore, this approach seems outdated.  For example, starting from the supervisor selection to tracking the project progress as well as accurate assessment are key issues, which are difficult to manage.  

The aim of this project is to introduce and develop an automated mechanism for the students’ final year projects covering almost all aspects leading from the project selection to the final submission. The stakeholders of this project are Students, Project Supervisor, and FYP organizer. Therefore, this project consists of three modules.

Modules of the projects

1. Students:

Register Student: Firstly a student can register itself in FYP monitoring system.

• Repository: Repository will contain all  previously completed projects
• Make Group: Student can make a new group or join an existing group
• Choose Supervisor: Student will be able to choose from available list of supervisors
• Upload Deliverables: Student will be able to upload different artifacts of their projects.
• View Result: Student can view their performance
• View Status and schedule: Student can view status and schedule of the upcoming meeting.
• Schedule/Activities: Students can create milestones and task to monitor our FYP project and manage the work flow processes and development for the project. The Gantt chart generated will provided a graphical representation of the overall plane and work flow process.
• Supervisor:
• Choose group: Supervisor will choose groups to supervise from his request list
• Schedule Meetings: Supervisor will be able to schedule meetings with student.
• Evaluate: Supervisor can evaluate.
• Add Meeting Logs: Supervisor will add meeting logs with students to the system.
• Assign Mark: Supervisor can upload marks of the student performances.
• Project Organizer:
• Manage/Create groups: Organizer will manage already created groups or create groups of students who are not with any group.
• Set Deadlines: Organizer will set deadlines to deliver different artifacts of projects
• Generate Notifications: Organizer will generate different notifications related to the FYP and these notifications will be sent to all students.
• Send Emails: Organizer will be able to send emails to all the users of the system.
• Manage Repository: Will manage repository.
• Register External Examiner: Organizer will register external examiners
• Manage the faculty and their roles: Organizer will register new faculty or manage existing faculty and set their roles.

Project Objectives

Objective:

• This system can be handle all the Final Year Projects lifecycle.
•  This system is to
• increase the efficiency and the effectiveness of FYP processes and reducing the manual works that done by the FYP committee.

• Manage all final years projects lifecycle.
• Maintain previous projects repository.
• Project in repository can searched using different attribute such as title of project, summary through keywords.
• Should be available online.
• Download Project Documents.

•  Evaluate the progress and assign marks based on performance.
• Should be available online.
• Download Project Documents.

Project Implementation Method

A full Documentation Having Following Diagrams about system:

• Data Flow Diagram
• Sequence Diagram
• ER diagram for Database
• Use case Diagram
• Context Diagram
• Class diagram

There are three kind of users.

1. Students
2. Project Supervisor
3. FYP Project Organizer

Modules of the projects

Students:

Register Student: Firstly student can be register in FYP monitoring system.

• Repository: Repository will contain all projects
• Make Group: Student can make a new group or join an existing group
• Choose Supervisor: Student will be able to choose from available list of supervisors
• Upload Deliverables: Student will be able to upload different artifacts of their projects
• View Result: Student can view our performance
• View Status and schedule: Student can view status and schedule the meeting.
• Schedule/Activities: Students can create milestones and task to monitor our FYP project and manage the work flow processes and development for the project. The Gantt Chart generated will provided a graphical representation of the overall plane and work flow process.

Supervisor:

• Choose group: Supervisor will choose groups to supervise from his request list
• Schedule Meetings: Supervisor will be able to schedule meetings with student.
• Evaluate: Supervisor can evaluate.
• Add Meeting Logs: Supervisor will add meeting logs with students to the system.
• Assign Mark: Supervisor can upload marks of the student performances.

Project Organizer:

• Manage/Create groups: Organizer will manage already created groups or create groups of students who are not with any group.
• Set Deadlines: Organizer will set deadlines to deliver different artifacts of projects
• Generate Notifications: Organizer will generate different notifications related to the FYP and these notifications will be sent to all students.
• Send Emails: Organizer will be able to send emails to all the users of the system.

• Manage Repository: Will manage repository.
• Register External Examiner: Organizer will register external examiners

• Manage the faculty and their roles: Organizer will register new faculty or manage existing faculty and set their roles.

Language

• ASP.Net: For server side scripting language
• MySQL: as Database
• JavaScript: client side scripting
• JQuery, Ajax: for easy form validations and other functionalities
• Bootstrap, media queries :for responsive, mobile-first web site

 Tools

• Visual Studio
• MicroSoftword2016
• Power Point 2016
• Photoshop 2017

Libraries / Components / Web Services

• Send grid API
• Kendo UI PDF
• Bootstrap Validator
• Bootstrap Date time picker
• Bootstrap Components
• Fonts Awesome, Ion icons

Development Model:

• Incremental & Iterative Developments

Benefits of the Project

Benefits of the Project:

• Student can easily download FYP documentation.

• Supervisor can check online student performance
• Students can easily checkout the free slots of any supervisor.
• When a new project is add to the repository, all the register students and supervisors will get notification automatically. 
• Students can give feedback relate to supervisors.
• Students can sharing the files with the supervisor and vice versa.
• Student can arrange the meeting to the supervisors.

Technical Details of Final Deliverable

Project monitoring tool is automated software that keeps track and repository of all projects and manages all the processes involved in projects. Our project will manage all current project and previous projects. All activities/processes involved in final year projects will be managed. Final Year Project Management System follows complete final year project’s lifecycle. It handles Project repository and their documents, it keep track of Notifications and deadlines.

Final Deliverable of the Project Software SystemType of Industry IT Technologies OthersSustainable Development Goals Quality EducationRequired Resources

Item Name	Type	No. of Units	Per Unit Cost (in Rs)	Total (in Rs)
			Total in (Rs)	79000
Documentation	Miscellaneous	4	2500	10000
Web hosting	Equipment	1	20000	20000
ASP .net liciense	Equipment	2	8000	16000
Tablet	Equipment	1	33000	33000