Employee Management System

Project Title

Employee Management System

Project Area of Specialization Artificial IntelligenceProject Summary

Employee Management System Project is essential software designed to keep track of employee information in any company. It stores data such as their employees’ personal information. The goal of the “Employee Management System” is to create a work center scheduling system. Scheduling is a technology that makes the process of informing activities and notifications in the company where it is implemented simply and even online.

The employee management system project gives managers a better idea of their employees and helps them plan and manage their work hours in order to cut costs and boost productivity. It gives appropriate directions and supervision for employees. It also secures and manages information that is important to the employees including personal and work-related information.

Project Objectives

Paperless: To make existing system paperless and save

lots of bunching logs of files on the shelf which makes the

later on access of the record not at all easy task and

overhead to peoples.

Automatic: Making the existing system fully automatic

which will save lots of human resources work. As the

current system is all human resource work is needed to

maintain and keep the record and details of every

employee under and organization to keep track of every

employee in staff working in an organization. The objective of “Employee Management System” is designing a scheduling system for a work centre. Scheduling is such a tool with which the process of intimating activities and notifications will be easy and even online in the organization where it is installed.

Project Implementation Method

All these features include the ability to add user, update

(edit), and retrieve through search results. It also

contains a report generation system that can be saved in

a pdf file format. The system works in the following

manner, Accessing the system Various companies and

organizations may have different employee structures

and hierarchy. Being generic, the developed System has

four main access levels which are:

? Employee

? Head of Department (HOD)

? Human Resource Manager (HR)

? Administrator

All users are presented with the same login interface.

User must login the system by means of valid

username/password combination. After access is

granted to the system, the admin can add a new user to

the system by entering the basic information which are

the full names and email address. The admin also assigns

the new user a role which will determine the access

level. During the process of user registration, the all

users are issued with a unique username and password

combination. Seeing that the system holds private

employee information, the admin has the ability to

monitor all activity logs into the system by date and time.

The newly added user logs into the system with a default

password which can later be changed to a more secure

password. All employees can edit basic information such

as newly acquired technical skills and emergency

contacts. Employees can apply for leave by filling in a

form as well as submitting an attachment to support

their leave request. The HOD has the ability to view all

employees under his/her department, assign a task and

trainings. The HOD can also create a project, add

members to the project and create a work breakdown

structure. Being an employee, the HOD can apply for

leave as well as check leave days accrued. Upon logging

in to the system, the HR manager gets notifications on

the leave applications submitted and has the ability to

approve or reject leave requests as they are submitted.

The HR carries out all employee tasks which include the

ability to view and edit basic details, view pending tasks,

projects and trainings. The HR also has to the ability to

generate employee reports in PDF format. When you use

a statement that makes change to the table but does not

use INSERT, DELETE or UPDATE statement, the trigger is

not invoked. For example, the TRUNCATE statement

removes the whole data of a table but does not invoke

the trigger associated with that table.

Benefits of the Project

8 Reasons an Employee Management System is a Must for Small Businesses in 2021

Foster Open Communication.

Constructive Feedback Is Easy.

Create A Smooth Onboarding Process.

Help Employees Develop Skills.

Improve Employee Engagement.

Less Paperwork.

Track Time And Attendance.

Better Employee-Manager Relationship.

Achieving effective and efficient employee management through an innovative software system can drive businesses to the next level with increased productivity and employee satisfaction. With the power of staff management software, businesses are able to accurately maintain employee records from recruitment until resignation or retirement. Using employee management software is an innovative way to boost employee engagement and increase employee retention, which ensures that the backbone of your business stays strong.

Technical Details of Final Deliverable

INTRODUCTION

The aim of this chapter is to draw conclusions of the work done or achieved and to give an assessment ofthe completed system, discuss the Problems faced, limitations of the system and give futurerecommendations on how the system can be improved.

RESULTS

The software product produced was fairly good, it achieved most of the user requirements, the userinterface is good and is very easy to navigate, and even novice users can find their way around the webapplication easily. The client side validation is excellent. The lack of integration with a payroll system isthe major drawback and the system was also unable to generate structured reports i.e. reports based onspecific information the Human Resource is interested in.

PROBLEMS FACED

The biggest challenge faced was getting hold of employee information for Human Resource. The projectwas initially aimed at implementing an HR system for UNZA but that proved to be a challenge becauseemployee information is very critical. This led to the implementation of a generic system thereby drawinga few assumptions were possible meaning that requirements kept on changing as different views were putinto consideration as compared to software which has a specific customer

LIMITATIONS

Custom report generation

In the designed system, the HR manager can generate a report containing all the employee informationfrom personal profile, skills and educational background. Sometimes, the HR manager may be looking forspecific employee information e.g. Educational background, technical skills or language and location incases where a transfer is to be made, this poses a challenge because the HR will always have to generate areport of all the information about an employee, some of which may be not be needed.

Head of Department heads all Projects

The head of department creates a project and assigns tasks to a project team, therefore he becomes the project manager. This brings about a challenge in cases where a project must bemanaged by an employee that does not have the role of head of departmen. 

There is not at all any doubt that the employee management system would be an asset to any company,small or large.

CONCLUSION

In this chapter, the results were discussed, problems faced and limitations were elaborated. Futurerecommendations for the extension and improvement of the system have also been discussed as well aswell as an assessment of achieved functionality.

Final Deliverable of the Project Software SystemCore Industry ITOther Industries Education Core Technology Artificial Intelligence(AI)Other Technologies Internet of Things (IoT)Sustainable Development Goals No Poverty, Quality EducationRequired Resources

Item Name	Type	No. of Units	Per Unit Cost (in Rs)	Total (in Rs)
			Total in (Rs)	1000
Employee Time and Attendance sheet	Equipment	1	1000	1000